Online Privacy Policy

This Online Privacy policy applies to the information that we and our third party vendors collect when you visit Sai University’s main website (saiuniversity.edu.in) and other websites that we own or control, and or link to (together, the “Sites”). This document describes how this information is processed, as well as the choices that are available to you regarding the use of the information you provide. Unless otherwise indicated on a specific Site, Sai University is the data controller for all information collected under this Policy. Contact information for Sai University is listed at the end of this Policy. When you access or use the Sites, we may collect and process the following types of information from you:

A. Personal Information

“Personal Information” is any information that we can reasonably use to identify you, including without prejudice information regarding any characteristic, trait, attribute or any other feature of your identity that you share with us online. If you are located in the European Economic Area (EEA), Personal Information includes all Personal Data as defined under EEA laws. “Sensitive Personal Information” includes special categories of Personal Information such as official identifiers, financial and health data, sexual identity or orientation, biometric data, caste or tribe, religious information, political beliefs and affiliations, or any other category of data that has higher degrees of sensitivity associated with its disclosure.

B. Non-personally Identifiable Information

Standard, non-personally identifiable internet log information such as browser type and navigation to various parts of the Sites, in an aggregated form, is collected for analytical purposes to improve the browsing experience of our Sites, update relevant content, and improve the overall design.

C. Operational Information

Log data: When you visit our Sites, our servers may automatically log the standard data provided by your web browser. It may include your computer’s Internet Protocol (IP) address, your browser type and version, the pages you visit, the time and date of your visit, the time spent on each page, and other details. Device data: We may also collect data about the device you are using to access our Sites. This data may include the device type, operating system, unique device identifiers, device settings, and geo-location data. What we collect can depend on the individual settings of your device and software. We recommend checking the policies of your device manufacturer or software provider to learn what information they make available to us. Business data: Business data refers to data that accumulates over the normal course of operation on our Sites. This may include transaction records, stored files, user profiles, analytics data and other metrics, as well as other types of information, created or generated, as users interact with our site and services.

Personal Information

By providing personal information to us, you consent to us and our third party vendors collecting, holding, using and disclosing your personal information in accordance with this privacy policy. If you are under 16 years of age, you must have, and warrant to the extent permitted by law to us, your parent or legal guardian’s permission to access and use the Sites and they (your parents or guardian) have consented to you providing us with your personal information. You do not have to provide personal information to us. However, if you do not, it may affect your use of Sites or the products and/or services offered on or through them. The text below describes the Personal Information and Sensitive Personal Information that we collect, and why we collect it: Admissions: As part of the university’s admissions process, we and our third party vendors and agents collect applicant Personal Information to evaluate applications. We and our third party vendors may also obtain Personal Information from external parties, such as schools, colleges and universities, referees, family members, and education partners. The information collected includes Name, address, contact details, demographic information, educational history, reference letters, and other relevant information as part of the application package. As part of Sai University’s Admissions Test, we and our third party vendors and agents shall also conduct verification of your identity through official identifiers that are stored for a reasonable period with us, and capture facial information and bodily movements as are required for purposes of online proctoring during the duration of the test. The personal and sensitive personal information collected through the application process is necessary to evaluate candidates for admissions, and for our internal statistical and analytics purposes. Financial Aid: To evaluate and determine whether financial aid opportunities are available to an applicant, we and our third party vendors and agents collect personal and personal sensitive information like Name, address, contact details, demographic information, salary history, income tax returns, bank statements, and other relevant information. The information collected through the financial aid application is necessary to evaluate whether the applicant is eligible to receive financial aid, and for our internal statistical and analytics purposes. Personal information may also be collected by our Sites to: Provide brochures or other information relating to Sai University Process registration for educational and informational sessions Facilitate participation in cultural, sports and other events organized by Sai University Process housing requests, facilitate meal plans, issue of parking passes and permits, and other service requests Provide online and in-person training, educational and informational programs Process internship and employment applications for students interested in employment opportunities Process visa applications

Information from Third Parties

If we receive personal information about you from a third party, we will protect it as set out in this privacy policy. If you are a third party providing personal information about somebody else, you represent and warrant that you have such person’s consent to provide the personal information to us.

Sharing your Personal Information

We share your information internally at Sai University to facilitate and manage the purposes listed above. This includes third parties whom Sai University engages to process your Personal Information on our behalf for the purposes stated above, such as vendors who help Sai University with our marketing, application processing, and web hosting.

We may disclose personal information to:

Third party service providers for the purpose of enabling them to provide their services, including (without limitation) IT service providers, data storage, hosting and server providers, ad networks, analytics, error loggers, debt collectors, maintenance or problem-solving providers, marketing or advertising providers, professional advisors and payment systems operators; Our employees, agents, contractors and/or related entities; Credit reporting agencies, courts, tribunals and regulatory authorities, in the event you fail to pay for goods or services we have provided to you; Courts, tribunals, regulatory authorities and law enforcement officers, as required by law, in connection with any actual or prospective legal proceedings, or in order to establish, exercise or defend our legal rights; Third parties, including agents or sub-contractors, who assist us in providing information, products, services or direct marketing to you; and Third parties, including agents and sub-contractors, assisting us with collecting and processing data. Sai University will not sell any personal information to third parties for their use in direct marketing, advertising, or promotion of their products or services.

Restriction

You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by contacting us using the details below. If you ask us to restrict or limit how we process your personal information, we will let you know how the restriction affects your use of our Sites, products, and services.

Cookie Policy

This Cookie Policy applies to the cookies we use when you visit Sai University’s main website (saiuniversity.edu.in ) and other websites that we own or control and link (together, the “Sites”). Our Sites use cookies with the intention of providing you with a user experience that best suits your needs, while concurrently allowing us to improve the design and functionality of our Sites. Cookies can be adjusted or disabled.

Types of Cookies

A cookie is a file designed to contain a small amount of user and website information stored on a user’s computer. The file interacts with the user and the website to provide a webpage tailored to the user through its awareness of information held within the file. Cookies also have the ability to carry all or parts of the information stored within the file to other websites that the user may visit or to third parties. A third-party cookie is placed by a domain other than that of the website the user is visiting. A session cookie is temporary, linking the actions of a user during any given browser session. When the browser is closed, the cookie is deleted. A permanent cookie, also known as a persistent cookie, is stored for a specific period of time and activates each time the user visits the website that created the cookie.

Use of Cookies

We use third-party, session and persistent cookies and similar technology to collect aggregate (non-personal) information about usage of our Sites by all visitors, and to help us remember you and your preferences when you revisit the Sites. These cookies may stay on your browser into the future until they expire, or you delete them. We also use technology to remember you the next time you log in. Some of these cookies are erased when you close your browser window and some persist for a period of time. We may allow selected third parties to place cookies through the Sites to provide us with better insights into the use of the Sites or user demographics, or to provide relevant advertising to you. These third parties may collect information about a user’s online activities over time and across different websites when he or she uses our Sites. Our Sites will issue cookies as soon as you visit the Sites, unless your browser cookie settings are adjusted to prevent such an occurrence. You can change your cookie settings by reviewing your internet browser’s cookie options. Typically, such information can be found under the browser’s ‘Help’, ‘Preferences’ or ‘Options’ menus. Should you choose to decline or block cookies by adjusting your browser settings, including cookies essential to the Sites, all or parts of our Sites may not be functional or accessible to you.

Marketing

Personal Information you submit through our Sites, such as your name, address and other contact information, may be collected by Sai University for internal marketing and development purposes, as well as to respond to your inquiry, complete a transaction for you, or fulfil other forms of customer service. You can choose not to receive marketing communications from us. To unsubscribe from our e-mail database or to opt-out of communications (including marketing communications), please contact us using the details below, or opt-out using the opt-out facilities provided in the email communication.

Document Retention

We keep your Personal Information for as long as needed to fulfil the particular purpose for which it was collected. We may also retain your records if legally required, or to fulfil a legitimate interest.

Corrections

If you believe that any information or data, we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, please contact us using the details below. We will take reasonable steps to correct any information found to be inaccurate, incomplete, misleading or out of date.

Complaints

If you believe that we have breached a relevant data protection law and wish to make a complaint, please contact us using the details below and provide us with full details of the alleged breach. We will promptly investigate your complaint and respond to you, in writing, setting out the outcome of our investigation and the steps we will take to deal with your complaint. You also have the right to contact a regulatory body or data protection authority in relation to your complaint.

Notification of data breaches

We will comply at all times with laws applicable to us in respect of any data breach.

Limits of our Privacy Policy

Our Sites may link to external sites that are not operated by us. Please be aware that we have no control over the content and policies of those sites, and cannot accept responsibility or liability for their respective privacy policies and practices.

Changes to Privacy Policy

Sai University reserves the right to change or modify this Privacy Policy at any time to reflect current acceptable practices, or to comply with legal and regulatory guidelines. We will take reasonable steps to let users know about changes to the Privacy Policy through our Sites. Your continued use of our Sites after any changes to this policy will be regarded as acceptance of our practices around privacy and personal information. If we make a significant change to this privacy policy, for example changing a lawful basis on which we process your personal information, we will ask you to re-consent to the amended privacy policy.